Janitorial and facilities maintenance

Janitorial Software for Time Tracking, Scheduling and GPS Clock-In

Built for janitorial teams that need simple clock-ins, fast alerts, clear communication, and real-time visibility across every job site.

Janitorial worker with cleaning cart in a bright healthcare facility room

Telephone Timesheets is workforce time and attendance software for cleaning teams. It is not job bidding or estimating software.

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Built for the work

Designed for Janitorial and Facilities Maintenance

Keep crews connected and supervisors informed with the daily controls commercial cleaning operations need most.

Tardy and no-show alerts.
Supports California meal and rest break workflows.
Flexible clock-in options for landlines, cell phones, smartphone browsers, and native mobile apps, including Interactive Voice Response for phone-based teams.
Integrates with your stack via open API, including ADP, QuickBooks, and WhenToWork.
Includes custom and built-in reports like hours scheduled vs hours worked, payroll, and much more.

Live alerts, payroll-ready reporting, and field visibility in one place.

Janitorial crew cleaning floors and stairs in a commercial facility

Industry operations

Janitorial Management Software Built for Commercial Cleaning Teams

Running a commercial cleaning operation means managing people you rarely see in person. Telephone Timesheets keeps every shift accountable without adding dedicated hardware or forcing every employee into the same workflow. Supervisors see who is working in real time, and the office gets clean records for payroll and billing.

Time Tracking and Employee Time Clock That Works on Any Phone

Accurate time tracking is the foundation of a profitable cleaning contract. Workers can clock in through approved phone-based options, a mobile web workflow, or the app, depending on how the company configures each job site. Basic clock-ins do not require every worker to install an app, while advanced mobile workflows use the app.

Every punch is time-stamped and tied to the worker and job. Overtime, late arrivals, no-shows, and missed punches can be reviewed before payroll instead of after a client or employee reports a problem.

GPS Clock-In and Geofencing for Every Job Site

GPS clock-in and geofencing help supervisors verify where a punch occurred. Each configured job site can have a geofence, and punches made outside that boundary are flagged for review rather than blocked. Managers keep the context they need to resolve exceptions while preserving an accurate record of the event.

For clients that require proof of service, location-aware time records make it easier to confirm that the scheduled crew reached the correct building and worked the expected shift.

Scheduling and Dispatch for Multi-Site Cleaning Operations

Telephone Timesheets helps cleaning companies build recurring schedules, fill open shifts, and dispatch replacements when someone calls out. Tardy and no-show alerts help supervisors respond before a missed shift becomes a client issue.

Two-way communication and translated messaging keep supervisors and cleaners in sync across locations. Calls, texts, and shift activity stay connected to the operational record so the office has one place to review coverage and follow-up.

Questions

Frequently Asked Questions

Answers to common questions about using Telephone Timesheets for janitorial and facilities maintenance teams.

How accurate is time tracking, and how does GPS verification work?

Every clock-in and clock-out is time-stamped and tied to the worker and job site. When GPS and geofencing are enabled, Telephone Timesheets records where the punch occurred and compares it with the configured site boundary. A punch outside the geofence is flagged for review rather than blocked, giving supervisors an accurate record they can investigate before approving payroll or billing.

How much does Telephone Timesheets cost for a cleaning company?

Pricing is a flat $5 a month for each worker who clocks in during the billing period and for every administrator. There are no setup fees or long-term contracts, and every plan includes all features.

Do my cleaners need to download an app?

Not for every workflow. Basic clock-ins can use approved phone-based options without requiring every cleaner to install an app. Mobile web and app workflows are also available, and some advanced mobile features use the app. Most teams are up and running right away with the combination of clock-in options that fits their job sites.

Does it connect to my payroll and scheduling tools?

Yes. Telephone Timesheets supports payroll-ready reports and workflows for QuickBooks, ADP, WhenToWork, and open API integrations. Approved time data can move into back-office systems without manually re-entering every shift.

Dispatcher workflow

Complete two-way communication is built in, with a virtual dispatcher to help handle daily operations

Dispatcher wearing a headset while working with other operators in a bright operations office

Augment or replace your live dispatchers with our AI-powered, multilingual Virtual Dispatcher that speaks English, Spanish, French, Chinese, and Russian fluently.
Easily send translated text messages to employees by name or by rules (e.g. employees within 20 miles of the job site), without revealing your personal number.
All calls and texts are logged, transcribed, attached to a time entry record, and can be recorded for full visibility into your daily operations.
Live dispatchers can sign in to place calls and receive calls through our centralized communications hub.

Live console

Discover Real-TimeWorkforce Visibility

Spot no-shows, issues, and active crews instantly from one live console before they turn into missed coverage and callback headaches.

Flat rate pricing

Simple $5 Per Billable User Flat Rate Pricing

A billable user is any worker who clocks in during the billing period, plus every administrator. There are no setup fees or long-term contracts, and every plan includes all features. Most teams are up and running right away.