Industry operations
Security Guard Management Software Built for Patrol Operations
Telephone Timesheets brings guard tours, time tracking, scheduling, reporting, and dispatcher communication into one operations system. It is built for posts spread across many locations and shifts where the office needs to know that a guard is on site and completing assigned work.
Guard Tours and Patrol Verification Without Wands or Hardware
Advanced guard-tour workflows use the app on a phone the officer already carries, replacing dedicated wands, tags, and proprietary readers. Checkpoint activity is stamped with time and location information, and officers can add photos and notes to document what they found on patrol.
Completed activity can be organized into proof-of-value and daily reports for supervisors and clients. The patrol record, supporting details, and incident information stay connected instead of being split across paper tour sheets and separate hardware systems.
Time Tracking and Employee Time Clock for Every Guard
Basic clock-ins can use approved phone-based options without requiring every guard to install an app. Mobile web and app workflows are also available when the operation needs location-aware or advanced field features.
Every punch is time-stamped and tied to the guard and post. With GPS clock-in and geofencing enabled, a punch outside the configured post boundary is flagged for supervisor review rather than prevented. Tardy, no-show, and missed-punch alerts help the office respond in real time, and approved hours can move into payroll reporting and QuickBooks workflows.
Security Guard Scheduling and Post Coverage in Real Time
Security companies can build recurring post schedules, fill open shifts, and dispatch replacements when a guard calls out. Alerts and real-time coverage information show supervisors which posts are staffed and which require attention.
Centralized two-way calls and texts help dispatchers send reminders, post instructions, and coverage requests without relying on personal phone numbers. Communication can be translated and logged with the shift record so new and experienced officers receive consistent direction.
Payroll-Ready Hours and Cost by Site or Contract
Guard hours reach payroll the way they were recorded at the post. Payroll-ready reports set scheduled hours against worked hours, break out labor cost by site or by contract, and show overtime and any manual adjustment next to the name of the supervisor who made it. For a guard company running several contracts, that means seeing which site is absorbing the overtime while there is still a month left to correct it, rather than finding it in a quarterly total.
Telephone Timesheets integrates directly with ADP, QuickBooks and WhenToWork, so reviewed hours move into the systems the company already runs. When a client queries staffing levels for a given window, the clock-ins, posts and logged messages are already on the record.
