Security and protection

Security Guard Management Software for Guard Tours, Time Tracking and Scheduling

Designed for guard companies that need patrol tracking, proof-of-value reporting, fast dispatch communication, and real-time coverage visibility.

Security operations supervisor and dispatcher monitoring guard coverage from a command center

Telephone Timesheets is guard tour and security guard management software that uses phones your officers already carry instead of dedicated wands, tags, or checkpoint hardware. Basic clock-ins can be app-free, while advanced guard-tour and mobile workflows use the app.

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Built for the work

Designed For The Security and Protection Industry

Run tours, reports, clock-ins, and dispatch communications from one platform built around field protection work.

Tardy and no-show alerts
Full guard patrol system that directs guards through a stop-by-stop tour that you define. Eliminates wands and tags.
Get proof of value reports with pictures, notes, and GPS map pins that your clients will love.
Integrates with anything via Open API including ADP, QuickBooks, and WhenToWork
Includes custom or built-in reports like job profitability, hours scheduled vs hours worked, and payroll reports.

Live alerts, payroll-ready reporting, and field visibility in one place.

Security supervisor reviewing patrol tracking, checkpoint status, and field reports at a guard desk

Industry operations

Security Guard Management Software Built for Patrol Operations

Telephone Timesheets brings guard tours, time tracking, scheduling, reporting, and dispatcher communication into one operations system. It is built for posts spread across many locations and shifts where the office needs to know that a guard is on site and completing assigned work.

Guard Tours and Patrol Verification Without Wands or Hardware

Advanced guard-tour workflows use the app on a phone the officer already carries, replacing dedicated wands, tags, and proprietary readers. Checkpoint activity is stamped with time and location information, and officers can add photos and notes to document what they found on patrol.

Completed activity can be organized into proof-of-value and daily reports for supervisors and clients. The patrol record, supporting details, and incident information stay connected instead of being split across paper tour sheets and separate hardware systems.

Time Tracking and Employee Time Clock for Every Guard

Basic clock-ins can use approved phone-based options without requiring every guard to install an app. Mobile web and app workflows are also available when the operation needs location-aware or advanced field features.

Every punch is time-stamped and tied to the guard and post. With GPS clock-in and geofencing enabled, a punch outside the configured post boundary is flagged for supervisor review rather than prevented. Tardy, no-show, and missed-punch alerts help the office respond in real time, and approved hours can move into payroll reporting and QuickBooks workflows.

Security Guard Scheduling and Post Coverage in Real Time

Security companies can build recurring post schedules, fill open shifts, and dispatch replacements when a guard calls out. Alerts and real-time coverage information show supervisors which posts are staffed and which require attention.

Centralized two-way calls and texts help dispatchers send reminders, post instructions, and coverage requests without relying on personal phone numbers. Communication can be translated and logged with the shift record so new and experienced officers receive consistent direction.

Questions

Frequently Asked Questions

Answers to common questions about using Telephone Timesheets for security and protection teams.

How do guard tours work without wands or dedicated hardware?

Advanced guard-tour workflows use the app on a phone the officer already carries instead of a dedicated wand, tag, or proprietary reader. Checkpoint activity is recorded with time and location information, and officers can add photos and notes. The completed patrol can then be organized into reporting that supervisors and clients can review.

How accurate is time tracking, and how does GPS verification work?

Every clock-in and clock-out is time-stamped and tied to the guard and post. When GPS and geofencing are enabled, Telephone Timesheets records where the punch occurred and compares it with the configured post boundary. A punch outside the geofence is flagged for supervisor review rather than blocked, and tardy, no-show, or missed-punch alerts help the office respond quickly.

How much does Telephone Timesheets cost, and is there a contract?

Pricing is a flat $5 a month for each worker who clocks in during the billing period and for every administrator. There are no setup fees or long-term contracts, and every plan includes all features.

Do my guards need a smartphone or an app?

Basic clock-ins can use approved phone-based options without requiring every guard to install an app. Advanced guard tours, checkpoint activity, and other mobile field workflows use the app on a supported phone. Most teams are up and running right away with the workflows they need.

Dispatcher workflow

Complete two-way communication is built in, with a virtual dispatcher to help handle daily operations

Dispatcher wearing a headset while working with other operators in a bright operations office

Augment or replace your live dispatchers with our AI-powered, multi-lingual “Virtual Dispatcher” that speaks English, Spanish, French, Chinese, and Russian fluently.
Live dispatchers can sign in to place calls and receive calls through our centralized communications hub.
All calls and texts are logged, transcribed, attached to a time entry record, and can be recorded for full visibility into your daily operations.
Easily send translated text messages to employees by name or by rules (e.g. employees within 20 miles of the job site), without revealing your personal number.

Live console

Discover Real-TimeWorkforce Visibility

Spot no-shows, issues, and active crews instantly from one live console before they turn into missed coverage and callback headaches.

Flat rate pricing

Simple $5 Per Billable User Flat Rate Pricing

A billable user is any worker who clocks in during the billing period, plus every administrator. There are no setup fees or long-term contracts, and every plan includes all features. Most teams are up and running right away.